From well depth to a finished quote
A distributor's dealers were sizing submersible pumps with a printed catalogue, a spreadsheet and a phone call. Koca Ventures built the workspace that does it in one pass: the selection, the installation items and the offer the dealer hands over, with a quote that can still be defended months later.
- IndustryIndustrial equipment distribution
- EngagementCustom platform, designed and built in full
- StatusDelivered, cloud or self-hosted
One pass, from the job to the offer
The workspace sits between a distributor and its dealer network. A dealer enters what the job gives them, and the workspace returns the pump options suited to it, the installation items and the offer, ready to hand over.
The other half of the work sits in the back office: price changes are previewed and approved before they apply and can be undone afterwards, supplier prices stay in their own currency until an approved rate converts them, and the platform runs either as a managed deployment or on the distributor's own network.
The quote lived in three places
Sizing a submersible pump, pricing it and writing the offer were three separate jobs done in three separate places.
A spreadsheet, a catalogue and a phone call
The engineering calculation lived in a spreadsheet, the pump data lived in a printed catalogue, and the price came from a call to the office. None of the three checked either of the others.
The calculation was the bottleneck
Checking a selection by hand took time the customer was standing through, and a mistake was expensive to discover on site.
Prices moved under the offer
Supplier prices in another currency, dealer-specific discounts and price lists that were edited in place meant an issued offer could not be reliably reconstructed once anything behind it had changed.
A workspace that does the whole pass
The wizard runs in three steps: what the job gives you, what the installation needs, and the offer that comes out. Behind it sits the price side the office runs.
The right pump, from the job the dealer has in hand
The dealer enters the job. The workspace does the hydraulic engineering and returns the pumps that meet it, ranked, so the dealer never sizes from a catalogue table again.
- Pump options suited to the job
- Ranked, so the dealer chooses with confidence
- A warning when the installation would run outside safe limits
The offer, made in the same sitting
The installation items follow from the selection, accessories are priced in the unit each one is sold in, and the finished selection leaves as a spreadsheet or as a document in the dealer's own identity, with pump and motor as separate lines.
- Installation requirements included in the quote
- Accessories priced by the metre or by the piece, as each is sold
- Spreadsheet or branded document, carrying the dealer's own logo, stamp and footer
Price changes that can be previewed and undone
The back office previews a price change against the prices in force, approves it, and can undo it afterwards. Every change to a price is on record.
- Approved price changes take effect across the dealer network
- Bulk increases previewed first, and reversible afterwards
- A journal entry behind every price change
Supplier prices stay in their own currency
Supplier prices are held as quoted and converted at an approved rate. A rate move does not reach a customer-facing price until somebody approves it.
- Supplier prices quoted in their own currency
- A quote can still be issued on a day the rate feed is unreachable
- An approval queue before a rate move touches prices
What changed at the counter
Dealers prepare selections and customer-ready quotes with the supporting record kept for review.
One pass
Selection to offer
The calculation, the price and the document happen in the same sitting, so the customer leaves with a written offer in hand.
Months later
An offer that can be explained
Every issued quote keeps the price derivation and the hydraulic calculation behind it, so it can still be justified after rates and price lists have moved on.
Same inputs, same answer
Judgement written down
Dealers get the same recommendation for the same job, whoever is at the counter.
Do your dealers work around a catalogue and a calculation?
If your product needs an engineering decision before it can be priced, that decision can live in a workspace instead of a spreadsheet. Tell us what your dealers still do by hand.
Discuss your project