Import and export
Shipment data, retyped across disconnected systems
Checking the document pack before it leaves, watching the declarations and the free time, drafting the quote.
The bank keeps sending the documents back, and we check them by eye.
Export documentation leadDeclarations that never close, and a refund waiting on a date nobody can find.
Finance managerWe find out about the demurrage on the invoice, too late.
Logistics coordinatorThe one person who can price it properly was on the floor all week.
Sales manager
What changes first
Mismatches are found before the pack leaves
The credit, the invoice, the packing list and the bill of lading are read together.
The file that needs chasing is named
Declarations and payments are watched against the deadlines that apply to you, before they become a penalty.
The clock is in front of the person who books the truck
Remaining free time on every container is visible to the person who actually schedules the pickup.
Where the work leaks, and what we build
Documents
The bank keeps sending the documents back
A system reads the credit, the invoice, the packing list and the bill of lading, and lists every mismatch before the pack leaves.
Your clerk still signs it off. Nothing goes to the bank unreviewed.
Proceeds
Money sitting in a file, not an account
We build a system that watches every declaration and every payment against the deadlines that apply to you, and names the file to chase today.
Your finance manager decides what is chased. The system never files.
Demurrage
Finding out about the demurrage on the invoice
We put every container's remaining free time in front of the person who actually books the pickup, in time to act.
Your coordinator decides; the system just makes sure nobody is guessing.
Quoting
The quote that went out late
The system reads the request, matches it to your products, applies your own pricing rules with today's rates, and drafts the quote.
They set the price. They always set the price.
A week with the system
- Monday
- A document pack is read against the credit before it leaves, and mismatches listed.
- Tuesday
- The declarations approaching their deadline are named, and your finance manager chooses.
- Wednesday
- Remaining free time on each container reaches the person booking the truck.
- Thursday
- An incoming request is matched to your products and priced with today's rates.
- Friday
- An out-of-hours enquiry in the buyer's language is taken and handed over.
Illustrative example. Nothing here is a measured result.
What we would watch with you
| What we watch | How it is measured | Baseline |
|---|---|---|
| Clean-on-first-presentation rate for document packs | Presentations accepted without a refusal notice, from the bank's advices. | Refusal on first presentation is the norm. |
| Hours from order confirmation to a complete, checked pack | Order confirmed to pack signed off, from your own timestamps. | Usually untracked; the first weeks go on establishing it. |
| Days from actual export to a closed export account | Per declaration, from the acceptance response to the bank's record. | Files quietly miss the ceiling, and some declarations never close. |
| Containers collected before the last free day | Carrier and terminal records against your own freight invoices. | The spread between ports is enormous, so target per lane. |
| Quote turnaround, and share of requests quoted at all | Request received to quote sent, from the channel timestamps. | Most exporters cannot say how many requests went unquoted. |
Questions exporters ask
Will it submit anything to the bank or customs for us?
No. It reads, checks and drafts, and it names what is wrong before the pack leaves. Your clerk signs off and your broker files; the system never acts in your name.
Will it set our prices?
No. It matches the request to your products and applies your own pricing rules with today's rates, then puts a draft in front of your sales manager. They set the price, every time.
Can it keep us on the right side of the proceeds rules?
Not by itself. It watches every declaration and payment against the deadlines that apply to you and names what to chase. The rules change, so a person in your finance team confirms what applies.
Import and export
Send us one shipment file.
We will tell you what would have been caught before it left the office.
Talk to us